All positions that carry benefits must be submitted to the PRG for approval to fill. Requests to fill positions must have the approval of the appropriate Vice President/Dean prior to being submitted to the Associate Vice President for Human Resources.
Departments should strategically assess the needs of the department/division prior to submitting a request for a straight replacement for the exiting employee.
All submissions for the PRG must include:
- A PRG Approval Request Form that includes the justification of the need
- An explanation of any changes in structure and the impact on the department and University
- Job Description and Level
Submissions will be reviewed by the PRG, which normally meets on a weekly basis. Materials should be sent to Human Resources by Tuesday at 5pm for consideration at the following meeting.
Significant changes (title, level, salary range, etc.) requested after PRG approval, will require an additional review, depending on the change, by the PRG or by the AVP for Human Resources, the appropriate VP/Dean, the VP for Finance and Administration and the President.
New position requests will normally be reviewed during the budget cycle beginning the fall prior to the new budget year. The PRG will review and prioritize requests based on strategic priorities and available funding during the spring semester. Approved positions will begin July 1 or after. Departments are encouraged to identify funds to help fund any new position requests. Positions that are not filled for an entire budget cycle will not be budgeted for the following year and will require approval by the PRG in order to be reestablished.
Members of the PRG include the:
- dean of faculty/provost
- vice president of finance and administration
- an appointed faculty member
- the associate vice president for human resources