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Transfer of Course Credit for Current Students

General Information

A maximum of six (6.00) non-Colgate credits may be counted toward the Colgate degree. This includes college courses taken at other institutions prior to matriculating at Colgate, Advanced Placement credit, courses taken during summer or intersessions, or in semester-long Approved Programs. (Transfer students should refer to the University Catalogue for information on transferring coursework from their previous institution.)

Students planning to take courses elsewhere for transfer toward the Colgate degree must complete the appropriate transfer credit application (available at the top of this page). The completed application must be submitted to the registrar’s office, along with course descriptions or syllabi, prior to enrolling in the courses.  Courses in the Division of Natural Science/Mathematics, in English, or in a student's major or minor also require departmental/program approval. Approval for all courses in the major/minor must be obtained whether or not they are intended to count toward major/minor requirements. It is the student’s responsibility to seek appropriate approvals.

Courses must be taken at a regionally accredited college or university (U.S., Canada), or on an approved study-abroad program. Students with upper-class standing (rising juniors, seniors) may not receive credit for courses taken at a two-year institution. Courses must be comparable to those offered at Colgate and fit within the scope of our liberal arts curriculum. (Business, marketing, vocational or professional courses, and National Outdoor Leadership [NOLS] courses are examples of courses that will not be considered.)

Transfer courses may not be used to satisfy the Common Core requirement or the Global Engagements requirement.

Approved Programs

Policies and information
During a regular fall or spring semester, Colgate students may elect to study off cam­pus from a select list of Approved Programs. Please contact the Office of Off-Campus Study for information about the application process.

Once a program of study has been approved, students must complete and submit the Approved Program Transfer Credit Application to the registrar's office. The application must be accompanied by catalogue descriptions or syllabi as well as any required department/program approvals for each course submitted for consideration.

All grades earned in coursework completed on Approved Programs will be recorded on the Colgate transcript, though not factored into the Colgate GPA. All courses in which a passing grade is earned will count towards graduation credit. A grade of C or higher is normally required for major or minor credit.

Independent studies are only eligible for credit when they are a required part of the Approved Program and have been approved by a Colgate department. Submission of the Independent Study for Non-Colgate Study Abroad Programs from to the Office of the Registrar is required.

Please see Colgate Catalogue for additional information regarding participation in Approved Programs.

Leaves of Absence

Policies and information
Students may apply for a leave of absence through their administrative adviser.  For more information regarding the application process and types of leaves available, refer to the Colgate Catalogue.

Students who wish to take courses to transfer toward the Colgate degree while on an approved academic or medical leave of absence during a fall or spring semester are required to submit the Leave of Absence Transfer Credit Application to the registrar's office prior to enrolling in the courses. The application must be accompanied by catalogue descriptions or syllabi as well as any required department/program approvals for each course submitted for consideration.

Grades earned while on a leave of absence are not recorded on the Colgate transcript and are not computed in the Colgate GPA, though a minimum grade of C is required in order for a course to be eligible for transfer.

Credit Conversion
Colgate converts semester credits and quarter credits to course credits using the table below.  Please note that this table does not apply to foreign institutions in all cases. Therefore, it is critical to have courses pre-approved by the registrar’s office.
Number of 
Colgate Course 
Credits
Cumulative, 
Approved 
Semester Hours  
Cumulative, 
Approved 
Quarter Hours 
1
3-5
5-8
2
6-8
9-13
3
9-12
14-19
4
13-16
20-25
5
17-20
26-31

(Example: a student who takes 5 courses totaling 15 semester credits is eligible for 4 Colgate course credits even though (s)he completed 5 courses.)

Summer/Intersession Course Transfer

Policies and information
Students should refer to the Summer Transfer Credit Requirements and Application for assistance in selecting appropriate summer courses. Please note that summer/intersession courses have additional requirements for term length and classroom hours. The Summer Transfer Credit Requirements and Application and catalogue descriptions or syllabi for each course submitted for consideration.

Students seeking transfer credit for summer study outside of the United States must first meet with an adviser from the Off-Campus Study Office to discuss their plans. Transfer credit from summer study abroad will only be considered from U.S. university-led programs, direct enrollment at a foreign university, or from providers listed on Colgate’s Approved Programs list.

Grades earned during a summer term or intersession are not recorded on the Colgate transcript and are not computed in the Colgate GPA, though a minimum grade of C is required in order for a course to be eligible for transfer.

Credit is not awarded for independent studies, field research, or other experiential learning courses. See the Office of the Career Services web page for requirements regarding credit for internships.

Summer/intersession courses do not count toward Common Core curriculum, areas of inquiry, or Global Engagements requirement.

Review of Summer Courses


Colgate faculty are undertaking a comprehensive review of summer transfer credit accepted by Colgate. As part of the assessment, the university will complete a systematic review of the academic content, requirements, and rigor of both online and traditional classroom-based summer courses; collect student evaluations of teaching quality; and assess how those courses integrate with Colgate’s curriculum.

Following completion of a summer course, a student must
  • submit a complete syllabus (not simply a course description) to the Colgate registrar’s office;
  • have an official transcript sent directly from the summer institution to the Colgate  registrar’s office; and
  • complete an online course evaluation (comparable to the Colgate Student Evaluation of Teaching).  
Credit for summer courses will not be recorded on a student’s Colgate transcript until these three requirements have been met.

Course syllabi will be reviewed by departments and programs to assess course content, assignments, and methods of evaluation, and overall quality and comparability to Colgate courses. The review will not affect the student’s ability to receive transfer credit for courses already completed, provided that the course was pre-approved by the registrar’s office.

 

Summer Transfer Credit for Online Courses

(Effective summer 2015-2017)

Colgate University’s Academic Affairs Board approved a pilot program to allow transfer credit for online courses taken at an approved university (see list below) during 2015, 2016, or 2017 summer terms only. The pilot program will coincide with a comprehensive review of summer transfer credit accepted by Colgate. As part of the assessment, the university will complete a systematic review of the academic content, requirements, and rigor of both online and traditional classroom-based summer courses; collect student evaluations of teaching quality; and assess how those courses integrate with Colgate’s curriculum.   Online courses will be accepted from the following institutions only: Not every online summer courses offered by each institution will be eligible for transfer credit. Courses must meet all requirements for general summer transfer (see previous section), with the exception of in-class hours. Online courses must be pre-approved by the registrar’s office and, in certain cases, the relevant Colgate department or program. Please refer to the Summer/Intersession Course Transfer section above for a detailed description of requirements and the Summer Transfer Credit Requirements and Application .

Additional restrictions:
  • Online courses must be approved for degree credit at the host institution.
  • Online courses must be offered during a defined summer session and may not be an asynchronous (“at your own pace”) course.
  • Online courses must include ongoing interaction with instructors, assignments, and feedback.
  • Online courses that meet for 3-5 weeks will be eligible for 0.5-course credit, and courses that meet for 6 or more weeks will be eligible for 1.00 course credit.
  • Unlike traditional classroom-based summer courses, online courses may not count toward a student’s major or minor, unless approved by the department chair or program director. (Note: Summer transfer courses, irrespective of type, may not be used to fulfill core curriculum or areas of inquiry requirements.)
  • No more than 2 online courses may be transferred toward a student’s degree..

Following completion of an online summer course, a student must
  • submit a complete syllabus (not simply a course description) to the Colgate registrar’s office;
  • have an official transcript sent directly from the summer institution to the Colgate  registrar’s office; and
  • complete an online course evaluation (comparable to the Colgate Student Evaluation of Teaching).  
Credit for online courses will not be recorded on a student’s Colgate transcript until these three requirements have been met.

Course syllabi will be reviewed by departments and programs to assess course content, assignments, and methods of evaluation, and overall quality and comparability to Colgate courses. The review will not affect the student’s ability to receive transfer credit for the course he/she/they have already completed, provided that the course was pre-approved by the registrar’s office.

Submission of Documents for All Transfer Credit

Completed forms and catalogue descriptions or syllabi may be submitted in any of the following ways:

In person: 126 McGregory Hall

E-mail: transfercredit@colgate.edu

Mail:
Office of the Registrar
Colgate University
13 Oak Drive
Hamilton, NY 13346

Fax: 315-228-7125