The Purchasing Department provides necessary services (strategic and tactical), programs, and applications (Colgate Unimarket) to the campus community for the procurement of equipment, supplies, and services.
The Purchasing Department strives to procure the most suitable quality available within the delivery and price constraints that exist utilizing ethical, inclusive, sustainable, and cost-effective procurement procedures.
See Banner Requisitions Instructions for detailed instructions on entering requisitions into the University's online purchasing systems.
Unimarket is a simple online application that collects multiple sites into a single ordering portal that integrates with Banner Finance. Colgate Unimarket is active and ready to receive orders at colgate.unimarket.com.
PPE (Personal protective equipment): To order PPE or cleaning supplies for your office, please see your department's supply coordinator. Supply coordinators should order using the Google order form provided. Please email Facilities (bg@colgate.edu) or Purchasing (purchasing@colgate.edu) with any questions or concerns.
Salvage Procedures
Purchasing worked in consultation with the Communications Department to develop the Salvage Exchange blog. This blog enables University departments to easily browse new and lightly used items that are available through the salvage/surplus program.
Salvage/Surplus Procedure:
1. Determine that an item(s) is no longer needed.
2. Complete the Salvage Form. Include photos of the item(s).
3. Purchasing will determine if each item is to be salvaged or considered refuse.
4. If determined to be refuse, the department will make the arrangements with Facilities to have the item disposed of (submit a work order).
5. Purchasing will post the item(s) on the Salvage Exchange blog for 10 days.
6. After 10 days, if no other department has a need for the item, then Purchasing will remove it from the Salvage Exchange blog, and if suitable for an online auction will place it on either Govdeals.com, PublicSurplus.com, or RCIauctions.com.
a. The resulting profit from any sale is typically split 50/50 between the selling department and Salvage. This is to facilitate ongoing program costs such as storage and auctions.
For capital projects, Purchasing will need to be notified at least two months in advance of any move out. This notification must include a finalized list of items to be salvaged. Items will be put on one of the online sites. Successful buyers will remove the item from the location on dates specified in the auction details.
How to Do Business with Colgate University
Thank you for your interest in Colgate University. Please review the following resources, which are required in order to be considered for all bidding and quote requests from Colgate:
Please include any line cards, catalogs, and account representative contacts with your form.
Colgate University is partnering with SunGard AvantGard to eliminate paper checks. Vendors who conduct business with Colgate University will be receiving a notification letter in the mail in the coming days. This letter will contain the details of the program along with instructions on how to enroll in the program. If you would like to receive electronic payments from Colgate, you will be required to enroll in this new program.
Diversity, Equity, and Inclusion (DEI)
Minority and Women-Owned Business Enterprise (MWBE)
Colgate University has established a Historically Underutilized/Small Business Procurement Program to track and promote procurement with small, disadvantaged, and women-owned businesses.
Small Business -A business, independently owned and operated, not dominant in the field of operation in which it performs and qualifies under the criteria and size standards of the Small Business Administration regulations.
Minority-Owned Business-A small business that is at least 51 percent owned by one or more individuals who are both socially and economically disadvantaged or a publicly owned business that has at least 51 percent of its stock owned by one or more historically underutilized individuals.
Women-Owned Business-A small business that is at least 51 percent owned by a woman or women who also control and operate it.
The Colgate University Purchasing Department will continue to collect and compile vendor data related to the business classifications of vendors providing services and goods to the university. By doing so, the above data will continue to become available on an annual basis to monitor and highlight program trends.
The above goals are an effort to demonstrate that the Purchasing Department and the Colgate community can effectively include Historically Underutilized Businesses in the procurement process.
The data compiled assumes that classification information supplied by vendors is accurate and that this information is correctly input and compiled in the BANNER database.
Inform the campus community on the needs and capabilities of small, disadvantaged, and women-owned businesses.
To increase participation of small, disadvantaged, and women-owned business concerns in the Colgate University procurement process.
