When hiring continuing
Colgate students for the summer, supervisors will submit their hiring requests to the Office of Financial Aid and Student Employment on a "Student Employee Change of Status" form, or Student ECOS
. (May graduates and non-Colgate students should be hired through Human Resources
.) Each spring a link to the new ECOS form will be provided to all regular employees by the Office of Financial Aid and Student Employment, generally in early March. Please be aware that forms from prior years should not
be reused, as the forms are reviewed and/or updated each year.
The ECOS is a fillable PDF, which works best on those Macs and PCs running Adobe Acrobat Reader version X (10) or newer
. Should you need to install or upgrade Acrobat Reader on your Colgate computer, you may visit www.adobe.com
or contact the ITS helpline
for assistance. The form does not always work well with Preview for Mac, which may allow one to view, but not necessarily to complete and save, the form. Both Mac and
PC users, though, should download the form before attempting to complete and save it
, otherwise the form may end up entirely blank when submitted!
When completed, the ECOS form should be saved to the supervisor’s hard drive for future reference (use the "save as ... PDF" option), then sent via e-mail attachment to firstname.lastname@example.org
. One ECOS form is required for each student hired.
If a supervisor is hiring multiple students for the summer, we prefer to receive the ECOS forms in batches
– up to 50 forms may be attached to each message – as the summer hiring process is much easier to manage with fewer e-mails to open and file away.
The ECOS form, once received, will be reviewed by the Office of Financial Aid and Student Employment, which will contact supervisors with any questions or comments regarding wage rates, dates of employment, or a student’s employment status (e.g., a student may not yet be eligible to work because s/he may not yet have submitted an I-9 form). A student should not
be asked to report to work until the supervisor learns from student employment that the hiring request is being processed. If you have questions about whether or not a particular student is allowed to work, please contact the Office of Financial Aid and Student Employment at 315-228-7431 or at email@example.com
For more information about summer student hiring, please see our detailed, step-by-step instructions