Safety Preparedness Guide

Campus Safety: Urgent 315-228-7911
Campus Safety: Business 315-228-7333
Associate VP & Dean of Students: 315-228-7370
Counseling & Psychological Services: 315-228-7385
Residential Life: 315-228-7367
Environmental Health & Safety: 315-228-7994
Student Health Services: 315-228-7750

Colgate has a variety of modalities it can use in an emergency. These include:

• Colgate Alert: allows Colgate University to send time-sensitive emergency messages to students, faculty, and staff via email and any other contact information listed in your portal account. Registration is not necessary but you should enter cell phone information to receive text alerts. Log on to the Colgate portal (http://portal.colgate.edu) and click on the Colgate Alert link to make sure your contact information is up-to-date.
• Cooper Outdoor Wide-Area Mass Notification System: speaker arrays are placed in designated areas across campus.
• Informacast: sends alerts via the university telephone system.
• Colgate webpage
• Every Colgate classroom is equipped with a phone that can be used in the event of an emergency. Picking up that phone and dialing 911 will allow you to immediately contact Campus Safety. You may also reach Campus Safety by dialing extension 7333 or 7911.
• Community Leaders each have a campus phone in his/her room. These phones can be used to contact Campus Safety in the event of an emergency.
• All administrative offices at Colgate are equipped with at least one campus phone.

Emergency Operations Center
The Emergency Operations Center, a team of trained multi-disciplined officials from across campus, is responsible for coordinating Colgate’s emergency response. Within the EOC lives an EOC Executive group of senior-level staff who will advise and be directly involved in the decision-making process in collaboration with the EOC.

During an emergency, EOC members implement the strategy and planning of the response; initiate and maintain communication with the Colgate community; collaborate with field personnel and professional emergency response services; issue instructions to particular departments and units; and monitor progress throughout the course of an emergency.

The EOC Approach 
To manage incidents, the EOC utilizes the National Incident Management Incident Command Structure (NIMS ICS). The NIMS ICS structure is an all-hazards approach with an integrated organizational structure that supports a coordinated response with internal and external entities including police, fire and medical first responders. An emergency response is triggered when a situation occurs, whether natural or induced, that threatens the health, safety or reputation of the university and its students, faculty and staff

For the workplace, where you might be confined for several hours, the following supplies are suggested to have available:

• Flashlight
• Battery-powered radio
• Food: high-energy foods (granola bars, energy bars, etc.)
• Water
• Medications: if you use prescription medications, keep at least a small supply of these available

If you would like more information on Emergency Preparedness please check the American Red Cross website.

The Vice President for University Communications or Senior Director of Communications & Media Relations will typically be the university’s spokesperson and will address all questions from the media. Please direct all questions from any media to Colgate’s communications office at 315-228-7417.

The following Information from the U.S. Department of Homeland Security (DHS) and the Federal Bureau of Investigation (FBI) provides guidance for how to respond to potentially life-threatening situations, including an armed intruder or active shooter.

• An armed intruder could be an individual with a firearm, knife, vehicle, or other weapon capable of causing mass casualties in minutes.
• An active shooter is defined as an individual engaged in killing or attempting to kill people in a confined and populated area.

Each situation is unique, evolves rapidly, typically lasts 10-15 minutes, and requires the trained response of law enforcement to stop the shooting. Individuals placed in these situations must also make decisions about how best to respond —trust your instincts, act quickly, and do not wait for others to validate your decision.

In the event you receive or overhear a bomb or other mass casualty threat contact Campus Safety immediately.

• For security reasons it is best to, if possible, avoid using a cell phone or two-way radio when reporting the threat.
• Do not activate any fire alarms. In the event the threat is received by phone, try to document any pertinent information you can gather from the call.
• Follow all instructions that are given to you by Campus Safety and/or other authorized personnel.
• If evacuation is required, do so calmly and move at least 600 feet away from the building and stay together so that an accurate count of building occupants can be made.

In the event that evacuation is needed due to a fire or other emergency:

• Please remain calm.
• Evacuate your building at the nearest exit.
• Do not run or use elevators!
• Once you have evacuated, please get at least 600 feet away from the building and stay together so that an accurate account of building occupants can be made.
• If someone needs assistance leaving the building and you can do so safely, please assist this person out of the building and get at least 600 feet away from the building.
• Please remain away from the building until you receive further instructions from Campus Safety and/or other authorized personnel.
• Evacuation diagrams and/or maps are posted in all Colgate buildings.

• Take immediate cover under tables, desks or other objects that will give you protection from falling glass and debris.
• Do your best to remain calm and once it is safe to do so, evacuate the building and move at least 600 feet away and stay together so that an accurate account of building occupants can be made.
• If others around you need assistance and you can safely do so, assist them in exiting the building.
• Use caution when opening doors or exiting via the windows.
• As soon as possible, contact Campus Safety at 315-228-7911 and tell them as much information as possible including the location of the explosion, other locations in the building where injured people may be, and any injuries you have observed.
• Please remain away from the building and follow all instructions given to you by Campus Safety and/or other authorized personnel.

If the fire alarm sounds:

• Remain calm, do not run, and immediately evacuate the building by the nearest exit.
• If you observe smoke or a fire and the alarm is not sounding, leave the building immediately and while doing so attempt to find the nearest pull station and activate the fire alarm if it is safe to do so.
• Close doors behind you if possible and safe to do so.
• Shut down any hazardous operations quickly if it is safe to do so.
• If it is not safe to use the nearest exit, go to the next closest available exit.
• Do not use elevators.
• Contact Campus Safety at 315-228-7911 as soon as possible.
• Evacuate the building via the nearest exit and stay together so that an accurate account of building occupants can be made.
• If you can do so safely, assist any person(s) with disabilities with their evacuation as well.
• If you know of anyone who may possibly be trapped inside the building provide their last known location to Campus Safety, the fire department or other authorized personnel.

In the event there is a hazardous material spill:

• Remain calm.
• Immediately leave the area if it is safe to do so and go to a safe area.
• If you or another person needs medical assistance or to use the decontamination facilities in another building and it will not affect your safety, please do this first.
• As soon as you or another person is able to, contact Campus Safety at 315-228-7911.
• Provide as much information as possible including the identity of the hazardous material involved, the location, and how many people are affected.
• Follow all the instructions that are given to you by Campus Safety and/or other authorized personnel.

If you see or hear of a possible hostage situation:

• Immediately remove yourself from any danger.
• Stay low below windows and behind cover if possible.
• Remain calm and contact Campus Safety at 315-228-7911 as soon as you can do so safely.
• Be prepared to give as much information as possible to Campus Safety including:
  • your name and phone number
  • the location
  • number of possible hostages
  • number of possible hostage takers
  • physical descriptions of the hostage takers
  • any possible injuries
  • the types of weapons being used

If you are taken hostage:

• Remain calm and cooperate with your captors.
• Do not attempt to escape unless there is no danger in doing so.
• If possible, call Campus Safety at 315-228-7911 and leave the line open.
• Do not draw attention to yourself. Do what you are told to do. Do not speak unless spoken to and do not try to intimidate the captors.

If you come across or learn of an intruder or someone who is threatening the safety of individuals on campus, immediately contact Campus Safety as soon as you can do so safely. In addition:

• Remove yourself from danger.
• Do not approach the person.
• Be prepared to give a full description of the individual, as well as his or her location.

Refer to Active Shooter or Armed Intruder on Campus section for more.

In the event of a medical emergency:

• Remain calm and contact Campus Safety at 315-228-7911.
• Do not move the injured/ill person. If it is safe to do so, comfort them and reassure them that help is on the way.
• Do not touch the person if you are not certified in first aid and/or do not have personal protection gear if there is danger of coming into contact with bodily fluids.
• If you are certified in first aid and it is safe to do so, provide care to the person to the extent you are capable.
• Follow all directions given to you by Campus Safety and/or other authorized personnel.

If there is a student, faculty, staff, or other person missing:

• Immediately contact Campus Safety at 315-228-7911.
• Be prepared to give your name and phone number and as much information as possible regarding the missing person including:
  • a physical description
  • where the person was last seen
  • what they were last wearing
  • what physical condition the person was in when last seen
  • if they were driving or has a vehicle and its description
  • who the person was with
  • and where you believe the person may be heading.
• Be prepared to provide information on any medical or other special conditions that you know about.

If there is a power failure on campus:

• Report it to Campus Safety at 315-228-7911.
• Follow all instructions given to you by Campus Safety and/or other authorized personnel.
• If the power failure is expected to be of long duration, you will be informed of this once it is known.
• You may be requested to assist in helping others to safely precede to assigned evacuation site/meeting areas if leaving campus is not possible.
• Please assist in accurately accounting for members of the campus community by reporting any missing persons immediately to Campus Safety.

Safe zones are any lockable rooms on campus that can help to prevent access by a possible intruder. These areas may include offices, residence hall rooms, classrooms, locker rooms, and tunnel areas. If you are in these areas during a shelter-in-place status, stay in them until you receive further instructions from Campus Safety or other authorized personnel. If you are not inside a safe area when an emergency arises, you should move to one as quickly as you can safely do so.

In the event of severe weather:

• The National Weather Service, as well as New York Alert, issues warnings or advisories.
• Weather alerts can include but are not limited to ice storms, snow storms or thunderstorms.
• If you hear of a weather alert, please follow its instructions.
• If possible, stay inside your building, away from windows and other areas with glass.
• Do not use your cell phone or any type of portable phone during a thunderstorm.
• If you are outside, immediately go into a building to avoid possible falling tree limbs and other debris.
• Stay inside your building until the weather event has passed.
• If you receive an alert from the Rave Alert system follow any instructions provided or await further instructions from Campus Safety or other authorized personnel.

Natural Disasters: Report any natural disasters to Campus Safety at 315-228-7911. Follow all instructions given to you by Campus Safety. If others need assistance getting to the safer areas and you can do so safely, please assist them. Do not leave the safe area until you are instructed to do so by Campus Safety and/or other authorized personnel.

Floods: Remain calm and immediately get to a safe area that is above the flooding. If outside, seek higher ground. If inside a building, go to the upper levels.

Tornado/Hurricane: Remain calm and immediately take cover in the lower section of a building including basements, tunnels, and lower covered stairwells.

In the event that an emergency situation requires Campus Safety to issue a shelter-in-place alert message, the following guidelines are aimed at keeping you safe while remaining indoors:

• Stop classes or work, or close business operations.
• If there are students, faculty, staff, or visitors in the building, provide for their safety by asking them to stay and not leave.
• When University authorities suggest to shelter-in-place; everyone should take those steps immediately where they are, and not drive or walk outdoors.
• Close and lock all windows, exterior doors, and any other openings to the outside.
• If you are told there is danger of explosion, close the window shades, blinds, or curtains.
• Select interior room(s) above the ground floor, with the fewest windows or vents.
• The room(s) should have adequate space for everyone to be able to sit in.
• Avoid overcrowding by selecting several rooms if necessary. Large storage closets, utility rooms, copy, and conference rooms without exterior windows will work well.
• Avoid selecting a room with mechanical equipment like ventilation blowers or pipes.
• It is ideal to have a hard-wired telephone in the room(s) you select. Have the phone available if you need to report a life-threatening condition. Cellular telephone equipment may be overwhelmed or damaged during an emergency.
• Bring everyone into the room(s). Shut and lock the door(s).
• Be vigilant for Rave Alert updates until you are told all is safe or you are told to evacuate. These updates may call for evacuation of specific areas.

In the event of a shelter-in-place status, you should go to a safe zone as described above. Please try to:

• Remain calm,
• Lock any doors,
• Close and lock any windows and shut blinds.

If you can do so safely:

• Inform others in your area of the shelter-in-place status.
• If someone needs assistance, help get the person to an area where he/she can shelter-in-place safely.
• If you are in an area with a door that does not lock; use all available items including desks, dressers, tables, chairs, etc. to keep the door(s) secure.
• Stay low on the floor and away from windows and doors.
• Stay under desks if possible.
• Do not leave the area until you are told to do so by Campus Safety and/or other authorized personnel.

In the event a person expresses suicidal thoughts or attempts suicide:

• Do not leave the person alone if you can remain with them safely.
• If weapons are present, leave the area immediately.
• Contact Campus Safety at 315-228-7911.
• Remain calm.
• Do not touch any weapons or other items that the person may consider using, or has used, to ensure your personal safety.
• Advise Campus Safety of all possible weapons or other items if you can do so safely.
• Show support to the person without being judgmental.
• Follow all directions given to you by Campus Safety and/or other authorized personnel.

If there is a possible suicide:

• Do not touch anything in the area.
• Immediately call Campus Safety at 315-228-7911.
• Remain calm.
• Be prepared to give all information possible to Campus Safety including your name, phone number, location, name of victim if known, and any other pertinent information.

If you discover a suspicious package or substance:

• Do not touch the item.
• Do not use a cell phone near the area.
• Remain calm and immediately leave the area, and warn others of the possible danger.
• Once you can safely do so, contact Campus Safety and advise them of the situation. Be sure and provide any information you can recall regarding the location of the item, size, description, etc.
• Follow all instructions given to you by Campus Safety and/or other authorized personnel.
• If physical contact is made with the package or substance, wash all affected areas of the body as soon as possible.

If you observe a weapon on campus:

• You should remain calm and immediately contact Campus Safety at 315-228-7911.
• Do not touch the weapon
• If the situation warrants, remove yourself from the area in which the weapon is located.
• Advise Campus Safety of your exact location and a description of the weapon. Follow all instructions given to you by Campus Safety and/or other authorized personnel.
   

If you observe a person(s) with a weapon on campus:

• Do not approach the person(s) with the weapon.
• Remain calm and contact Campus Safety at 315-228-7911 as soon as it is safe to do so.
• Provide all available information to Campus Safety including your name, phone number, and a description of yourself, a description of the person with the weapon, the types of weapon (if you know), and the number of weapons you have observed as well as any other information that could be pertinent.
• Follow all instructions given to you by Campus Safety and/or other authorized personnel.