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Important Deadlines

Fall '15 Registration

Changes to the course offerings
Many changes occur in course offerings after they are initially posted. This page lists those changes. 

To register online using Banner Self-Service (via the portal), you'll need your network login, network password, and registration PIN. Before your scheduled registration time, you must meet with your academic adviser to discuss course selections. Take the registration form and a copy of your unofficial transcript (available on the portal) to the meeting. Your academic adviser will sign your registration form and give you your registration PIN. The registration PIN permits access to the registration section of Banner Self-Service, where you can create or modify your registration for the coming term. Your fall 2015 registration PIN is valid beginning at your scheduled registration time and ending on July 15. 

If your academic adviser is off campus (i.e., leading a study group or on sabbatical/leave), you should meet with the interim adviser designated by the department or the chairperson of the adviser’s department. You will NOT be able to obtain your registration PIN from the registrar’s office. 

The registrar’s office will be open during the evenings of registration, in addition to regular business hours. If you prefer to have us register you, you must come to the office during your assigned registration time and bring the completed registration form and your registration PIN (or your academic adviser’s signature). The registrar’s office staff is also available to register students for courses that require an instructor’s signature. If you have received an instructor’s permission to take a course, bring your official registration form with the instructor's signature to the registrar’s office for processing. 

Finally, we advise you to log into Banner Self-Service before your assigned time to be sure that there are no "holds" on your records that will prevent you from registering. If you have a hold on your record (e.g., accounts receivable hold, major hold, etc.), you will not be allowed to register until the hold is cleared. If you have questions concerning registration, please stop by the registrar’s office (126 McGregory) or contact us at x7676.

Grades/Transcript Information

All students should take note of the following information:

Transcripts spring 2015
No transcripts for currently enrolled students will be processed between May 11 and May 22. During this period the registrar’s office staff will focus exclusively on final grade entry. Regular transcript service will resume no later than Friday, May 22.

If you need a transcript before May 22, you must submit your signed request by Thursday, May 7. Transcript request forms are available in the registrar’s office and may be picked up during regular business hours (Monday through Friday, 8:00 a.m. until noon and 1:00 until 4:30 p.m.), or available online at, using the ‘Transcript Requests’ link. Before you leave campus, you may also want to submit a request for an updated transcript (with spring 2015 grades) to be sent once transcript service resumes.

Final Grades for Spring 2015

Graduating seniors – Final grades for the Class of 2015 are due to the registrar’s office on Monday, May 11, and will be available via the Portal on May 14. Final GPAs for graduating seniors will be available at that time as well. 

All other students – Final grades for all students (non-seniors) are due to the registrar’s office on Tuesday, May 19. Grades will be available via the Portal when all grades have been received and GPAs have been recalculated (approximately end of the day, May 21).

If you’d like to share your grades (and other select information) with your parents, guardians, or other trusted individuals, you should set them up as a designee on InfoShare This is the most efficient way to share certain confidential information with trusted individuals.

Summer Transfer Credit

If you intend to take summer courses for transfer toward your Colgate degree, please remember that all transfer credits must be pre-approved by the registrar’s office. Transfer credit applications are available in the registrar’s office or on our web page. Forms should be completed and returned to the registrar’s office by May 1. Please visit our Transfer Credit page for complete information.

AP and Pre-matriculation Credit

General questions about the submission or recording of pre-matriculation credit may be directed to Sophomores are reminded that the deadline for all Advanced Placement or other pre-matriculation credit to be submitted to the registrar’s office is Friday, April 3. You should check your transcript online (tvia the portal) to see if credits you are expecting have been recorded.

Declaration of Major/Minor

Members of the Class of 2017 are required to file a completed, signed Declaration of Major/Minor form with the registrar's office prior to registration for the fall 2015 semester. The deadline is Friday, March 6. Students who fail to submit a Declaration of Major/Minor form will be placed on a major declaration hold and will not be allowed to register for fall 2015 courses. Students who submit declaration forms after the deadline but before the week of registration will forfeit their assigned registration time and be reassigned to 8:00p.m. on April 7, after all other declared sophomores register.

Final Exams

Regularly scheduled final examinations are set for Monday, May 4; Tuesday, May 5; Thursday, May 7; and Friday, May 8. The final exam schedule is available on the registrar’s office web page ( Students with self-scheduled exams should read carefully the information posted on our self-scheduled exam page.

Students with courses meeting at non-standard times (including late afternoon and evening), should ask the instructor for clarification regarding the final examination day and time. 

Students with three final examinations scheduled in a single day have the right to request to be allowed to take one of them at a different time. Similarly, students who have four examinations scheduled before the Wednesday review day have the right to request to be allowed to take one of them following the Wednesday review day. This is usually accomplished informally with a request to one of the instructors. If you have questions regarding this policy, you should contact the registrar’s office or your administrative adviser/dean. 

Reminder: All work for independent study courses must be submitted to the faculty supervisor by the last day of classes (May 1) or at an earlier date selected by the faculty member. Independent projects may not be completed during the review period or the examination period.