Fall '13 Registration Changes to the course offerings
Many changes occur in course offerings after they are initially posted. This page
lists those changes. Reminder
To register online using Banner Self-Service (via the portal
), you'll need your network (e-mail) login, network password and registration PIN. Before your scheduled registration time, you must meet with your academic adviser to discuss course selections. Take the registration form and a copy of your unofficial transcript (available on the portal) to the meeting. Your academic adviser will sign your registration form and give you your registration PIN. The registration PIN permits access to the registration section of Banner Self-Service, where you can create or modify your registration for the coming term. Your fall 2013 registration PIN is valid beginning at your scheduled registration time and ending on July 15.
If your academic adviser is off campus (i.e., leading a study group or on sabbatical/leave), you should meet with the interim adviser designated by the department or the chairperson of the adviser’s department. You will NOT be able to obtain your registration PIN from the registrar’s office.
The registrar’s office will be open during the evenings of registration, in addition to regular business hours. If you prefer to have us register you, you must come to the office during your assigned registration time and bring the completed registration form and your registration PIN (or your academic adviser’s signature). The registrar’s office staff is also available to register students for courses that require an instructor’s signature. If you have received an instructor’s permission to take a course, bring your official registration form with the instructor's signature to the registrar’s office for processing. Finally, we advise you to log into Banner Self-Service before your assigned time to be sure that there are no "holds" on your records that will prevent you from registering.
If you have a hold on your record (e.g., accounts receivable hold, major hold, etc.), you will not be allowed to register until the hold is cleared. If you have questions concerning registration, please stop by the registrar’s office (126 McGregory) or contact us at x7676.
All students should take note of the following information: Transcripts spring 2013
No transcripts for currently enrolled students will be processed between May 10 and May 28. During this period the registrar’s office staff will focus exclusively on final grade entry.Regular transcript service will resume no later than Tuesday, May 28.
If you need a transcript before May 28, you must submit your signed request by Wednesday, May 7. Transcript request forms are available in the registrar’s office and may be picked up during regular business hours (Monday through Friday, 8:00 a.m. until noon and 1:00 until 4:30 p.m.), or available online at www.colgate.edu/registrar
, using the ‘Transcript Requests’ link. Before you leave campus, you may also want to submit a request for an updated transcript (with spring 2013 grades) to be sent after May.
Final grades for spring 2013
Graduating seniors – Final grades for the Class of 2013 are due to the registrar’s office on Monday, May 13, and will be available via the Portal on May 16. Final GPAs for graduating seniors will be available at that time as well.
All other students – Final grades for all students (non-seniors) are due to the registrar’s office on Tuesday, May 21. Grades will be available via the Portal when all grades have been received and GPAs have been recalculated (approximately end of the day, May 24). A printed grade report will be mailed to your home address the week of May 28.
Summer Transfer Credit
If you intend to take summer courses for transfer toward your Colgate degree, please remember that all transfer credits must be pre-approved by the registrar’s office. Transfer credit applications are available in the registrar’s office, along with the Requirements for Transfer of Summer/Intersession Courses. Both of these forms should be completed and returned to the registrar’s office by May 1.
A catalogue description or syllabus must also be submitted for each course that you list on your application. Courses in the Division of Natural Science/Mathematics, in English, or in your area of major or minor require departmental approval as well. If you are not sure what courses you will be taking, please submit an application that lists several courses that you are considering.
After May 1, the registrar’s office staff focuses on final grades and commencement preparation. Transfer credit applications submitted after this date may not be processed until the end of May or beginning of June, so if your program begins before that, you run the risk of taking a course that is not acceptable for transfer. Also, faculty may not be as accessible after the semester ends and departmental approvals may be more difficult to obtain.
Therefore it is to your benefit to take care of this paperwork soon. Once the semester has ended, students will be advised of course approvals and/or denials by e-mail, so be sure to check your Colgate e-mail regularly during the summer break.
To assist you as you begin your search for a summer course or courses, please review the guidelines below.
Summer courses must meet the following criteria to be eligible for transfer credit:
- Courses that meet for a minimum of three (3) weeks in length and thirty (30) classroom hours are eligible to earn 0.50 course credits
- Courses that meet for a minimum of five (5) weeks in length and forty (40) classroom hours are eligible to earn 1.00 course credits
- Must fall within the scope of Colgate’s liberal arts curriculum (no business courses, marketing, journalism, etc.)
- May not duplicate or substantially overlap previous coursework
- Must be taken at a fully accredited institution
- Rising juniors and seniors may NOT earn credit for courses taken at two year colleges
- Colgate does not award transfer credit for internships, online courses, or independent studies. (See Colgate University Catalogue
for study abroad exceptions.)
Students may take no more than 1 course per summer session if the session is less than six (6) weeks in length. Students may take 2 courses per session if the session is six (6) or more weeks in length. Please see the Requirements for Transferring Summer or Intersession Courses form for complete information. If you have questions, please contact Tori Carhart, associate registrar, at email@example.com
AP and Pre-matriculation Credit
General questions about the submission or recording of the above credits may be directed to firstname.lastname@example.org.
Sophomores are reminded that the deadline for all Advanced Placement or other pre-matriculation credit to be submitted to the registrar’s office is Friday, March 30. You should check your transcript online (through the portal) to see if credits you are expecting have been recorded.
Regularly scheduled final examinations are set for Monday, May 6; Tuesday, May 7; Thursday, May 9; and Friday, May 10. The final exam schedule is available on the registrar’s office web page (www.colgate.edu/registrar
Students with courses meeting at non-standard times (including late afternoon and evening), should ask the instructor for clarification regarding the final examination day and time.
Students with three final examinations scheduled in a single day have the right to request to be allowed to take one of them at a different time. Similarly, students who have four examinations scheduled before the Wednesday review day have the right to request to be allowed to take one of them following the Wednesday review day. This is usually accomplished informally with a request to one of the instructors. If you have questions regarding this policy, you should contact the registrar’s office or your administrative adviser/dean.
Reminder: All work for independent study courses must be submitted to the faculty supervisor by the last day of classes (May 3) or at an earlier date selected by the faculty member. Independent projects may not be completed during the review period or the examination period.