Deadlines | Colgate University Skip Navigation

Important Deadlines

Registration for Spring 2015

Spring 2015 registration is scheduled for November 10-13. The Class of 2015 will register on November 10, the Class of 2016 on November 11, the Class of 2017 on November 12, and the Class of 2018 on November 13. Course offerings and other information will be posted on the registrar's web page approximately two weeks prior to registration.

Final Grade/Transcript Information for Fall 2014

All Students – Final grades for all students are due to the registrar’s office by 9:00 a.m. on Monday, December 29. Grades will be available via the Portal once all grades have been received and GPAs have been recalculated.

All students should take note of the following information:

No transcripts for currently enrolled students will be processed between December 24 and January 1. During this period, the registrar’s office staff will focus exclusively on final grade entry. Regular transcript service will resume on January 2.

If you need a transcript before January 2, you must submit your signed request by Monday, December 22. Transcript request forms are available in the registrar’s office and may be picked up during regular business hours (Monday through Friday, 8:00 a.m. - noon and 1:00 p.m. - 4:30 p.m.), or are available online at, using the ‘Transcript Requests’ link. Before you leave campus, you may also want to submit a request for an updated transcript (with fall 2014 grades) to be sent after January 1.

Transfer Credit

Students who will be on Academic Leave for the spring term or plan to take January intersession courses are reminded that all transfer credits must be pre-approved by the registrar’s office. To have courses pre-approved, students must complete the Transfer Credit Application, also available in the registrar’s office. Students taking January intersession courses are also required to complete the Requirements for Transfer of Summer/Intersession Courses, also available in the registrar's office. The appropriate forms must be completed and returned to the registrar’s office by November 15. 

After November 15, the registrar’s office staff focuses on final grades and end-of-term preparations. Transfer credit applications submitted after this date may not be processed until January, so if your program begins in early January, you run the risk of taking a course that is not acceptable for transfer. Also, faculty may not be as accessible after the semester ends and departmental approvals may be more difficult to obtain. Therefore it is to your benefit to take care of this paperwork soon. Once the semester has ended, students will be advised of course approvals and/or denials by e-mail, so be sure to check your Colgate e-mail regularly during the winter break.

A catalogue description or syllabus must also be submitted for each course that you list on your application. Courses in the Division of Natural Sciences/Mathematics, in English, or in your area of major or minor require departmental approval as well. If you are not sure what courses you will be taking, please submit an application that lists several courses that you are considering.

If you have questions, please contact the registrar's office (

Declaration of Major/Minor

Seniors who wish to declare a second major or minor, must submit a completed “Declaration of Major/Minor” form to the registrar’s office before the end of drop/add in the fall term. Any senior who is planning to change a previously declared major or minor must also formally declare this change by the end of the drop/add period in the fall by submitting a new declaration form.

Sophomores (Class of 2017) must declare a major by March 6, 2015. Declaration forms are available online or in the registrar's office. More information can be found on the registrar's web page ( and will be emailed to undeclared sophomores in February.

Final Exams for Fall 2014

Regularly scheduled final examinations are set for Monday, December 15; Tuesday, December 16; Thursday, December 18; and Friday, December 19. The final exam schedule is available on the registrar’s office page:

Students with courses meeting at non-standard times (including late afternoon and evening), should ask the instructor for clarification regarding the final examination day and time.

Students with three final examinations scheduled in a single day have the right to request to be allowed to take one of them at a different time. Similarly, students who have four examinations scheduled before the Wednesday review day have the right to request to be allowed to take one of them following the Wednesday review day. This is usually accomplished informally with a request to one of the instructors. If you have questions regarding this policy, you should contact the registrar’s office or your administrative adviser/dean.

Reminder: All work for independent study courses must be submitted to the faculty supervisor by the last day of classes (December 12) or at an earlier date selected by the faculty member. Independent projects may not be completed during the review period or the examination period.