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Driver Safety and Motor Vehicle Use

The goal of the Driver Safety and Motor Vehicle Use Program is to optimize motor vehicle related safety of Colgate University drivers, passengers, and pedestrians.
Driver Safety

Driver Safety and Motor Vehicle Use Policy

The Colgate University Driver Safety and Motor Vehicle Use Policy provides employee and student requirements for safe operation of Colgate University owned, leased, or rented motor vehicles.

General Requirements

  • Employees / students must be at least eighteen (18) years old
  • Employees / students must be actively licensed to drive in any of the United States or the District of Columbia, and such license must have been valid for a minimum of one (1) year
  • Students are required to complete the mandatory online Defensive Driver Training course and attend a subsequent vehicle road test offered by the Department of Campus Safety
  • Third parties (i.e., non-employees and non-students) are not permitted to operate Motor Vehicles without:

    1. Formal registration as a Colgate Volunteer via the Human Resources Department
    2. Completing the Colgate University Driver Authorization process via EHS
Student Driver Authorization Procedures
Obtain authorization from a sponsoring department in writing via the Colgate University Driver Authorization Form, the student must complete the following requirements: 

(1)    Submit a Colgate University Driver Authorization Form and photocopy of a valid Gate Card and driver’s license to the Department of Campus Safety.  Upon submission of these documents to the Department of Campus Safety, a copy of the student’s MVR will be obtained from the student’s state department of motor vehicles.

(2)    Successfully complete the online Colgate University driver safety training course(s).  Note: Initial student driver authorization requires completion of both the Passenger Van Driver Safety Training and Advanced Driver Safety Training courses.  Renewal student driver authorization requires completion of the Passenger Van Driver Safety Training only.

(3)    Successfully complete the vehicle road test administered by the Department of Campus Safety.
 
After completion of these requirements, the Department of Campus Safety will issue a student Motor Vehicle license valid for one year.  Student Motor Vehicle authorization renewal is required every year and consists of repeating steps one (1) and two (2) of the student Motor Vehicle use authorization process detailed above.  The Department of Campus Safety will send a notice to the sponsoring department one month prior to the student’s Motor Vehicle authorization renewal date.    

Employee Driver Authorization Procedures

Complete the Colgate University Driver Authorization Form.  The form requires the written approval of the head of the employee’s home department or their authorized designee.  Once the employee completes the Colgate University Driver Authorization Form, the employee should submit this document to EHS.  Upon submission of the Colgate University Driver Authorization Form to EHS, a copy of the employee’s motor vehicle report (MVR) will be obtained from the employee’s state department of motor vehicles.  If the Motor Vehicle Check Criteria are met, EHS will send a copy of the approved Colgate University Driver Authorization Form to the employee’s home department.  Employee Motor Vehicle authorization renewal is required every two (2) years and consists of obtaining an updated MVR.  EHS will send a notice to the employee and their home department one month prior to the employee’s Motor Vehicle authorization renewal date.  Unless otherwise instructed by the home department, EHS will obtain an updated copy of the employee’s MVR on the Motor Vehicle authorization renewal date.

Accident Procedures

If an accident occurs with a Motor Vehicle, the following steps should be taken by the driver:

  • If an accident occurs on-campus, do not leave the scene of the accident.  Call Campus Safety at 315-228-7911.
  • If an accident occurs off-campus, do not leave the scene of the accident.  Call 911 or the local police department.  You should request that a police report be completed to document the accident.
  • Contact your supervisor immediately after calling 911 or the Department of Campus Safety.
  • Avoid making statements regarding responsibility or fault.
  • Provide the other party with the insurance information contained in the Motor Vehicle, as well as your name, address, and telephone number.
  • Upon return to campus, notify the Colgate University Risk Manager at 315-228-7765.
  • Accidents involving rented Motor Vehicles must also be reported to the rental agency.
  • Accidents involving university owned vehicles must also be reported to the Department of Facilities.

In accordance with New York State (NYS) Vehicle and Traffic Law, any driver involved in an accident resulting in injuries and/or property damage in excess of $1,000 is required to file a Report of Motor Vehicle Accident Form (MV-104) to the NYS Department of Motor Vehicles (DMV) within ten (10) days.  A copy of this report should also be provided to the Colgate University Risk Manager.

Roadside Assistance

Roadside assistance for Motor Vehicles in the immediate campus area is available Monday through Friday between the hours of 7:00 a.m. to 4:30 p.m. by contacting the Department of Facilities at 315-228-7130.  Roadside assistance for Motor Vehicles in the immediate campus area during all other times is obtained by contacting the Department of Campus Safety at 315-228-7333.  Roadside assistance for Motor Vehicles outside the immediate campus area is provided 24/7 by Better World Club at 866-732-1427.