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Summer Research — Information for Faculty

Learn the important deadlines and processes for faculty members to secure funding for student summer research fellows for 2014.
Professor Spencer Kelly and his students prepare a test subject for their research.As a faculty member, there are three ways in which you may sponsor a student researcher or worker over the summer. Click or scroll down to learn more:
  1. Faculty-initiated fellowships
  2. Student-initiated fellowships
  3. Student hourly wage positions
Also see additional notes and guidelines.

For Students

If you are a student looking to apply for a summer research position, please see the summer research information page for students.

Faculty-initiated Fellowships

With this type of funding, research projects are designed and proposed by faculty members. This funding alternative is envisioned to have a late-fall/early-spring semester timeline. Given the short notice, a mid-spring semester timeline will also be available this year.

Under this model, faculty members submit one or more proposals for mentoring student researchers. Each proposal must have:
Project title
Each proposal should be for a single project. Faculty may apply for multiple student collaborators with one proposal, provided they are working on the same project.
1–2 page narrative
The narrative should include:
  • The goals of the project
  • A description of the project
  • Expected outcomes
  • The role of the student
  • The student's qualifications (if applicable)
  • Other sources of funding, if the project involves student travel
  • List of externally funded student projects
  • The impact that the project will have on the student
Abstract of the project
Include the faculty, title, aims, and methods. (Maximum of 200 words; to be published on the undergraduate summer research website).
The nature of your need for students
How many students will you need, and for how many weeks?
Note: If seeking basic administrative and clerical support, faculty should not apply for a faculty-initiated fellowship position. Instead, please see student hourly wage positions (below). Violations of this guideline may impact future funding decisions.
The timeline for this form of funding is provided in the table below. Faculty should submit their proposals directly to the director of their division by the listed deadline. After this date, the division director and department chairs meet and decide which proposals to recommend for funding to the Dean-Provost.

Once the Dean-Provost approves the proposals, they are announced to faculty, and subsequently to students. Students then apply to faculty members, who make the decisions and announce them according to the timeline. Guidelines for student applications and announcements will follow departmental or divisional formats, to be determined.

Selected students have one week to reply if they accept the position. All paperwork must be submitted by April 15. After this date, unfilled positions will be closed.

Deadlines for summer 2014

Stages Deadlines for Spring 2014 Deadlines for 2014-15 onwards
Faculty submit proposal(s) to division directors February 14 December 2
Target date for announcements of approved projects to faculty February 21 December 15
Students apply to faculty March 7 February 7
Faculty decisions are announced to students March 14 February 14
Students reply to faculty March 28 February 21
Students submit paperwork and housing application that includes start and end dates to the division director. April 15 April 15

Student-initiated Fellowships

As a faculty member, students may approach you with ideas or proposals for research projects beyond the normal scope of your regular research. Such a project may receive university funding so long as you agree to supervise the project and provide guidance to the student researcher.

Students and their advising faculty member should apply for funding jointly. Click to learn more about student-initiated fellowship applications.

Student Hourly Wage Positions

Research assistantships will also be available for students to support faculty research that may not have the format of a student project. These positions will involve hourly pay. To obtain this type of funding, faculty must apply to the Research Council, according to posted guidelines. In exceptional cases it may fund graduating seniors.

Additional Notes and Guidelines for Summer Research

  • All funding categories involve direct faculty supervision.
  • Graduating seniors are not eligible for these fellowships
  • Faculty members interested in either funding option may direct proposals to the appropriate division director. The division undertaking the review should be one in which the faculty member maintains a continuing appointment or affiliation.
  • Faculty members are expected to provide student researchers with appropriate levels of guidance and supervision. In particular, faculty must make arrangements when they will be unavailable for consultation for a period of more than two weeks. For students working in a laboratory with potential hazards, the faculty must arrange for a colleague to oversee the student activities and be available in case of emergency.
  • By the middle of the project, students should give a 500-word update on the project to the Director of Undergraduate Research.
  • At the conclusion of the project, students must provide to the office of the Center for Learning Teaching and Research an abstract with the accomplishments of the project written for the non-specialist.
  • Faculty members are eligible for SUMR credit according to guidelines.
  • Research assistantships will also be available for students to support faculty research that may not have the format of a student project. (See Student Hourly Wage Positions.)

Contact Information

Questions regarding the summer research application process and funding opportunities may be directed to:

Renée Chapin
rchapin@colgate.edu
315-228-7375

Approved by the Dean’s Advisory Council on January 22, 2014