Social Hosting - Frequently Asked Questions and Contact Information Skip Navigation

Questions and Answers About Social Hosting

See below for a list of frequently asked questions and their answers. If you still have any questions, contact information is available at the bottom of the page.

Frequently Asked Questions

When do I have to register an event?
One must register an event that has an anticipated total attendance of 25 individuals or more, and at which alcohol will be served to of-age attendees. Please note that host(s) may be required to meet with a DOC staff member prior to the event to review safety and security issues.
How far in advance do I need to register an event?
  • 72 hours in advance for private events (25–65)
  • 72 hours in advance for large invitation events (65+)
  • 6 weeks in advance for catered events
What do the types of event correspond to?
  • Private events are those with an expected attendance more than 25 but less than 65.
  • Large invitation events are those with an expected attendance of more than 65.
  • Catered events are those in which an outside caterer will be the distributer of alcohol for an event.
Do I have to live in the residence where I am registering my event?
Yes. In order to host an event in a campus residence, you must be a resident of that location.
Do I have to be present for the check-in by the university official?
Yes. At each hosted event, a university official may check in at the beginning of and/or during each large invitation event to meet with the social host(s) and to see if the event is set up and/or being conducted properly (e.g., ID checking process is identified, non-alcoholic beverages and food are available). The social host must be present for the check-in as well as the duration of the party. The university official may check in during the event (e.g. in the event of a noise complaint or a safety concern) and will make every effort to contact the host(s) to ensure the concern/issue is resolved.
Can I advertise for my event?
You may advertise social and catered events, but private events cannot be advertised. In addition, alcohol cannot be the primary focus of an advertising e-mail, poster, or electronic advertisement.
What are the restrictions placed on other types of alcohol (i.e. hard liquor) during an event?
Any time you or your organization hosts an event, you are responsible for following appropriate internal management procedures to secure any other alcohol on the premise. Students over 21 are allowed to keep personal supplies of alcohol in their rooms, though this must not be distributed to guests during the event.
If the number of people at my event grows unexpectedly, what should I do?
You can always call Campus Safety to help you escort people from the location. However, it is up to you or your organization to prepare for unexpected events to occur, and have appropriate risk and event management procedures in place.

Contact Information

Kathryn Wojcik
Assistant Director of Residential Programs
kwojcik@colgate.edu
315-228-7367
Kerra Hunter
Director of Residential Programs
knhunter@colgate.edu
315-228-7367