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Intramural Player Handbook

Entry Procedures - How To Participate

Each fraternity, sorority, dormitory, or independent group selects its own manager or team captain. All matters affecting this organization such as advance information concerning coming events, weekly schedules, etc. are communicated to this person via campus mail plus an intramural information dissemination counter located opposite the Equipment Issue Room ("Cage") in Huntington. All information concerning the upcoming week’s activity will normally be sent out to team captains by email and posted on the intramural sports website www.colgaterecreation\Intramurals\im.html by the preceding Friday evening. It is vitally important that informational items be checked each week.

The selection of a team manager or captain should be made only after careful consideration of individual qualifications. A keen interest in athletics and a particular interest in the welfare of one’s competing unit is essential. Experience has proven that the more successful organizations have enthusiastic, efficient, and reliable managers.

To enter specific activities, individuals should consult the Master Activities Schedule (posted around campus and found on the IM web site) for entry-due dates. An entry form should be filled out and submitted online to the Intramural Office (102 Huntington Gym). Paper entry forms are also available in Huntington Gym hallway near the Recreational Sports office.

All team entries must have complete rosters listed on the reverse side of entry forms. Team entries normally should have at least half again as many players on their roster beyond the normal game maximums. Separate entry forms must be filled out for each separate team entered (i.e. "A" and "B" squads).

If possible, it is helpful to have team managers/captains maintain their assignment throughout a minimum of one school year.


Although an effort has been made to keep the various eligibility rules to a minimum, certain rules are necessary if the program is to be kept fair and competitive for the vast majority of those taking part. Thus, it may seem in individual cases that certain rules are discriminatory; however, if one will attempt to look at the issue from a total program perspective, the rationale for such rules will become more apparent. Furthermore, participants are reminded that rules increase in number and complexity only as a result of individuals taking advantage of the spirit of existing rules.

All full-time enrolled student and faculty/staff are eligible to take part in intramural competition. All such participants are subject to the following:

  1. Although living unit based entries are the most popular type of entry, participants may formulate team rosters using whomever they wish provided all team members are enrolled, full-time students or faculty/staff.

  2. Resident Advisors may compete for their living unit team or any team of their choosing.

  3. Only those whose names appear on a team's entry roster are eligible to represent that team in competition. These rosters may be updated at any time; however, this should be done before the new addition competes for that team. A student's name should appear on only one team roster at any one time. In the event a name is inadvertently placed on more than one roster, that individual places him/herself on the team he/she first plays for (provided he/she is otherwise eligible). Any team for which the student subsequently plays for will forfeit all games in which the ineligible player took part.

  4. Where a living unit fields a "B" and/or "C" team in addition to its "A" entry in a given sport, some special responsibilities are placed on that living unit. Multiple entries should not be submitted unless this living unit can easily and legally cover this commitment. As stated previously, an individual may only compete for one and only one team in a given sport. Once having played for this team, one is "locked in" to this team for the duration of competition in that sport. In the event this team forfeits or drops out of competition after individuals legally participated in a contest for this team, all such individuals are ineligible for further play in that sport for any other team. It is the team's responsibility to make sure that only legal players take part for that team.

    Officials have the authority to question and require captains to place a player's name on the game card if said players has not been previously listed.

  5. No participant is eligible for playoff competition for a particular team unless he/she has played for this team at least once during the regular league season. This is only attestable by having the players' name show on at least one regular league game score sheet.

  6. Any varsity or J.V. player in a given intercollegiate sport is ineligible for any related intramural activity for 12 calendar months after their final varsity participation. A squad member is interpreted to be an individual who has practiced with the squad beyond the second regularly scheduled intercollegiate contest. All varsity participants from the previous year are likewise ineligible (including transfer students).

  7. For clubs involved in a pre-arranged, formal and regular competitive schedule with other clubs or teams, a maximum of two (2) male or four (4) female club players may play on the field on any one intramural team or the same sport provided the players do not play their club positions while engaged in intramural play (particularly in the case of goal keepers -- Except Ice hockey, both teams may agree to let goalies play). This also includes: IM Softball for the Baseball Club

  8. Students who are barred from an intercollegiate sport because of professionalism, are also barred from the same or related intramural sport.

  9. Only students who have satisfied the university health requirements are permitted to participate in intramural activity.

  10. Any participant using an assumed name subjects him or herself to a penalty ranging from elimination from that sport immediately and for the following year to being banned from all competition for a period of one year from the point of infraction. Additionally, the team for which this player took part will be dropped from the competition immediately with the living unit of which this team is associated being penalized 25 All-Sports Points.

  11. Any individual who through his or her flagrant misconduct threaten or endangers the safety of other players or officials or who displays extreme un-sportsmanlike conduct may be permanently barred from all intramural competition.


One of the objectives of this intramural program is to promote good sportsmanship. Team have certain responsibilities for their own good behavior as well as that of their spectators. It is insisted that good sportsmanship be displayed before, during, and after all contests.

Derogatory behavior directed at officials by player or spectators will be dealt with severely. Such behavior will be interpreted to include foul-mouthing, obscene gestures, loud and excessive argumentation or any other personally insulting or degrading behavior. Admittedly, this gives officials almost unlimited freedom to interpret derogatory behavior at any given time. It is realized that this interpretation could change as a game situation changes and that there will be "more sensitive" and "less sensitive' officials. This shouldn't become an issue, however, if participants do their part by exercising self-control and tolerance.

If officials find themselves subjected to any of the aforementioned behavior, they have been instructed to immediately penalize the offending team by calling a technical, misconduct, un-sportsmanlike behavior or other appropriate penalty as dictated by the rules of the particular sport. Additionally, if the offense if flagrant enough, the player can immediately be thrown out of the contest. All players are automatically expelled upon being penalized a second time in the same game. All such individuals are noted on the game score sheet. If an individual comes to the attention of the IM office more than once, his or her future status in that sport will be reviewed. Anyone physically pushing, shoving, or striking an official will automatically expel him/herself from further participation in that sport and possibly from the entire program.

Given the realities of our situation with student officials, we are going to have varying interpretations and calls, missed calls all together, and less than perfect knowledge of the rules. Consequently, it is imperative that participants in this program enter into an activity with the understanding that calls will often go contrary to the way one may think they should go. If one cannot accept these realities, then there is no place in this program for that person.


Allowable protests fall within two basic categories—Game Situation Protest and Player Eligibility Protests.

Game Situation Protests:

Protests pertaining to an actual game situation will not be accepted if they are based upon a decision involving the accuracy of judgment on the part of an official. Protests that will be accepted and ruled upon must concern matters of the following types:
  1. Gross misinterpretation of a playing rule such that the misinterpretation directly affected the final outcome of the contest.
  2. Failure to impose the correct penalty for a given violation resulting in an unfair advantage to the opposing team to the extent that the final outcome of the contest was likely affected.
The following procedure should be used if action on a protest is desired:
  1. The captain or manager of the protesting team must immediately notify the officials and the opponent that the contest is being continued under protest. All interested parties should take note of the particulars surrounding the situation that would aid in ruling on the issue. The protesting party should make certain that the officials immediately record all pertinent information on the back of the score card. 
  2. A formal written protest must be submitted to the Intramural/Recreational Office (with a duplicate copy to the opposing team manager or captain) no later than 24 hours following the completion of the contest in question. The written protest must include the following:
    1. Date, time, and place of contest
    2. Names of officials involved
    3. Official's decision being protested
    4. Game situation surrounding that decision
The final decision reached may result in one of the following:
  1. The protest is found unacceptable and the contest results stand
  2. The protest is upheld with the contest being either replayed from the start or from the point at which the protested action took place. Most often, contests will be resumed from the point of a protest. In rare cases the game may be replayed in its entirety—this usually would require the consent of both team captains.
Player Eligibility Protests:

Player eligibility protests may be submitted at any time by anyone. For a protest of this nature to be upheld, the ineligible player’s name must be listed on the game card.

A team forfeits the right to protest player eligibility for league activity upon completion of the round robin phase of league competition in that sport. Once playoffs commence, player eligibility protests will be considered; however, retroactive action would only be possible provided subsequent rounds have not begun and there is sufficient time to resolve the issue.


A team will be dropped from the competition upon its first forfeit. Any games already played will not figure in league standings. If the team was an only entry from a living unit, that unit will receive no all-sports points for that activity. If the team was a part of a multiple entry from a living unit, its forfeiture will cost that unit 15 points from its final all-sports total for that sport.

In singles and doubles play, an individual is dropped from competition upon his or her first forfeit and his or her living unit will be penalized wither 2 (singles) or 5 (doubles) all-sports points.

A contest may be declared a forfeit in the following cases:
  1. If a team fails to appear within 10 minutes after the contest is scheduled to begin. (NOTE: Teams are encourage to play the contest even if a full team is not available. However, a team must have a least half of the regular/normal starting lineup numbers or the contest is forfeit.)
  2. If a team employs tactics designed to unduly delay a contest
  3. If after a warning by the officials, one of the game rules is willfully violated. This includes un-sportsmanlike conduct or the use of obscene language by either the players involved or the participating teams' spectators
  4. If the order for removal of a player is not obeyed.
Forfeits ruin the competition and hurt the total program. Do your part to eliminate forfeits!


All intramural participation is on a voluntary basis at the participant’s own risk. Before participating in any intramural activity, the participant is advised to have had a complete physical within the last 12 months immediately preceding the activity he or she is about to participate in. Additionally, the student must be covered by the standard Colgate student policy or by other privately arranged coverage as per university policy.

Furthermore, individuals are reminded of the following:
  1. The mandatory insurance coverage offers only limited protection
  2. Participation in athletics increases the risk of injury and as a result, such participant may feel the need to personally purchase additional protection
  3. None of the mandatory insurance is meant to pay for expenses involved in the re-injury of a pre-existing condition
  4. The individual participant is responsible for preceding all injury claims. Additional expenses incurred after the carrier has processed all claims must be borne by the participant.
The Department of Recreational Sports will do all it can to minimize the chance of injury by exercising discretion as to types of activity offered and by adopting appropriate rules of play.

First-Aid Coverage and Injury Procedures
  1. Field First Response personnel are assigned to each activity area in many sports
  2. In the event a player is down on the field of play no one is to touch or move this individual until the nearest First Response staff person arrives and assumes control.
  3. All injured individuals, no matter how slight the injury is thought to be, should see the nearest First Response staff person first (before going to Health Services). After initial field First Aid, the First Response Staff person will direct the injured party to the proper authorities for treatment.
  4. After any injury for which a game had to be halted, or if there was a particularly dangerous or rough play which [in the official's opinion] could have resulted in injury, the official on site is encouraged to make note of this on the game card. The official is further advised to direct the involved individual[s] to consult with the nearest First Response Staff member - or summon the staff member to the scene if need be.
Apply to be a first responder.


The Colgate Intramural Program utilizes a large number of student officials to administer the many team sports that are offered. These positions pay well and offer a nice part-time job opportunity. Officials' rules meetings are conducted for every sport as per dates listed on this web site. Please see the recreation employment opportunities if you are interested.


Awards are given to the champions of all the activities as follows: Sport winners and the All Sports champions will receive printed T-shirts.

All-Sports Point System

Participation points are awarded to an organization upon receipt of an entry form for a given sport. These points are given for representation and will be earned as long as a team or individual plays all games or matches without forfeiting.

Should a team be dropped from a league due to excessive forfeits, it will lose all its participation points for that sport. In singles and doubles competition individuals are dropped from competition upon their first forfeit. In such cases, forfeit points are subtracted up to the participation point total [no negative points are assessed]. In singles and doubles, participation points are awarded whether one or multiple entries are submitted.

Point breakdown:

Flag Football, Soccer, Bowling, Hockey, Basketball, Volleyball, Softball:

Participation points: 30; League Points: 10, 7, 5, 3; Playoff Points: 2 Each Advance; All "U" Champs: 5; Forfeit Penalty: Minus 15;
In the event of multiple entries, points will be credited to the highest finishing entry.

4x4 Flag Football, 3x3 Basketball, Foul Shooting, Dodgeball, Kickball, Ultimate Frisbee, Trap Shooting, and Golf:

Participation Points: 15; Team Place Finish: 7, 5, 3, 1; Individual Place Finish: 5, 3, 1 [maximum of 5 for units not qualifying for participation points]; Forfeit Penalty: Minus 7;

Tennis, Table Tennis, Racquetball, Squash

Participation Points: 10; Team Place Finish: 7, 5, 2, 2; Forfeit Penalty: Minus 5;

Tennis, Table Tennis, Racquetball, Bowling:

Participation Points: 5; Individual Place Finish: 7, 5, 2, 2; Forfeit Penalty: Minus 2;