Summer Funding Policies and Procedures Skip Navigation

Summer Funding Policies and Procedures

Learn more about funding eligibility and the process through which funding is awarded.
Below you will find information regarding eligibility to apply for summer funding, and policies and procedures around the process.  Please also refer to the Summer Funding Sources page to learn more about the different available funds and their donors, or to the Summer Funding Application Process site to better understand the process through which to apply.

Student Eligibility

  • Only students who have completed all components of the Summer Funding Application before the deadline are eligible to be considered for funding. 
  • Applicants must have completed at least one semester at Colgate, and intend to enroll in at least one remaining semester at Colgate. Students who are graduating December 2015 – May 2018 are eligible to apply for funding during the 2015 application cycle. Funding is not available for May 2015 graduates.
  • Student resumes must be certified by Career Services during the 2014-2015 academic year.
  • If an applicant seeks funding for an internship outside of his/her home country, it is the student’s responsibility to secure proper work documentation and visas to pursue the opportunity prior to the start date listed on the Internship Confirmation Form.

Funding Eligibility

  • Funding is available to help cover unpaid and underpaid experiential education opportunities: internship, research (including field school), volunteer work, and independent projects.
  • Maximum grant amounts are: $3,500 (domestic) or $5,000 (international) for an 8-week or shorter experience; and $4,500 (domestic) or $6,000 (international) for an experience that exceeds 8 weeks.  
  • Funding can be available to help pay for program fees associated with internships or academic experiences.  However, awards to students applying for funds to cover program costs are subject to the maximum grant amounts and funding awards will preference living and travel costs over program fee expenses.  Applicants for program fee coverage are encouraged to itemize and separate living and travel expenses from the overall program fee.
  • International internships are subject to additional review to evaluate risk and to ensure the student’s safety and preparedness. Career Services and Colgate will not sponsor grants for travel to international destinations that currently or at any point during the application process have heightened associated health and/or safety risks.  Please conduct adequate research via the U.S. State Department and International SOS (member number: 11BSGC000073) to assess if the experience you are considering and the location to which you’re proposing travel currently has any travel, health, or safety advisories or warnings.  If so, before advancing your application, please consult with Shauna Hirshfield at (315)228-7380 or to determine the eligibility of your proposal. When reviewing international internship funding proposals, Career Services will consider: U.S. Department of State advisories, International SOS ratings, a student’s experience with international travel, and the nature of the proposed experience (with a group, on the ground support, etc.).

Internship Confirmation

Students may apply for summer funding before they receive or accept an offer for a summer experience.  The application considers a candidate's overall goals, research, and intention behind pursuing a summer experience, not a specific internship. 

Career Services will make conditional funding offers by Friday, March 27, 2015. 

All offers are conditional upon the student securing a summer experience that accomplishes the goals laid out in the student's original application.

Once an internship offer is finalized, funding recipients must complete the following items within one week of receiving the offer:
  • Internship Confirmation Form to confirm the details of summer plans
  • Budget Proposal Form (.xls) to outline budgetary needs. Attach to your Internship Confirmation Form.
  • Proof of internship offer - can be in e-mail form. Please save as a PDF file before uploading. Attach to your Internship Confirmation Form.
  • Proof of acceptance of internship offer - can be in e-mail form. Please save as a PDF file before uploading. Attach to your Internship Confirmation Form.
Career Services will review your materials and will send finalized offers within one week of submission.  For clarification purposes, you may be asked to consult with Shauna Hirshfield, Internship Coordinator ( prior to approval.

Once a recipient is granted a final offer, he/she is responsible for completing all paperwork and requirements.  Funding will be issued only once the student has met all requirements. 

Students will automatically forfeit funding if they secure an internship by rescinding their acceptance of another offer.