Event Ideas

Suggested Events

• Attend the symphony or opera
• Tour an art gallery
• Wine tasting
• Luncheon or dinner with guest speaker (local alumnus/a or personality)
• Attend a play or musical
• Visit a historical site

• Location, date, and time are usually determined by the venue, exhibit, or performance.
• Contact the organization for tickets. What are the policies for group sales? Is there a discount?
• Is it possible to return unsold tickets or acquire additional tickets? When is the last date to return tickets or acquire additional tickets? What is the policy for last-minute reservations?
• Will a volunteer take RSVPs or will the ticket office? How will tickets be distributed to alumni? Will they be mailed or is there a location to meet prior to the event? Is it possible to pick tickets up at Will Call?
• The club should be prepared to cover the cost of no-shows and tickets that are not purchased by alumni.
• Is it necessary to distinguish members of the group from the general public?
• May need permission to use image for invitation (art work for example).
• Affairs will extend the invitation for a faculty or staff person to speak.
• Determine location and select an appropriate, quiet room for the speaker (a separate room is preferred). Inquire in advance as to the maximum capacity of the room.
• Allow 30 minutes for social time (followed by dinner if that is the format), 3-5 minutes for welcoming remarks, 15-20 minutes for the presentation, and 5 minutes for Q&A.
  
  • If the event is a dinner, please allow 30 minutes for social time followed by dinner, 3-5 minutes for welcoming remarks, 15-20 minutes for the presentation, 5 minutes for Q&A, and 5 minutes to thank the speaker, present them with a gift, and make any announcements.
• Test audio/visual equipment with guest speaker before the group arrives.
• After the event, send a thank-you note to the speaker.