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AMS Project Proposal Guide


The following are the steps you must follow to complete your proposal for an AMS Grant:
    Melissa Mckenzie '12
  1. Review documents on writing proposals, requesting letters of recommendation, preparing a budget, and more.

  2. Schedule a meeting to discuss your proposal ideas with Peter Tschirhart, Assistant Dean for Undergraduate Scholars Programs.

  3. Submit a full proposal by the deadline: Monday, March 16, 2015.

  4. Find additional information about each component of the proposal below.

  5. Projects are reviewed by the AMS Review Committee. You will receive a letter through campus mail with notification of the final result. You may also be asked by e-mail to provide clarifications and revisions. You should respond to any such request in a timely manner.

  6. If awarded a grant, complete additional forms, as requested.

Richard Markhofer '12 on site in Mali in front of a straw-roofed home

Components of a Proposal

To be considered for an AMS Grant, your proposal must include each of the following components:
Formal proposal
For independent research grants only. This is where you describe your project and its academic merits. Typically, proposals are 6-10 pages long, double-spaced. Proposals must include all of the sections and sub-headers outlined here. When prompted, upload the proposal to the application form.
Letters of recommendation
For research proposals, you must submit letters from two members of the Colgate faculty. For all other proposals, you need only submit one letter of support. If your project concerns faculty-led research or an internship, your recommendation letter should be written by the faculty member who is sponsoring your participation and/or leading the research program.

Keep in mind that the application asks only for the name and e-mail address of each recommender. You must direct each person to send their letter by e-mail to

Otherwise, please follow the guidelines as presented on the Requesting Letters of Recommendation handout. Faculty recommendations should speak to the following:
  • the academic significance of the student's project
  • how the student has prepared for the fellowship
  • the relevance to the student’s major, related academic interests, or future goals and plans
  • the quality of work that may be expected
  • the student's ability to work independently
  • if applicable, knowledge of the country and organization for which the student will be working or affiliated
This document should be as detailed as possible. Please include information on how you calculated your budget and the sources you used to generate estimates (e.g. Travelocity, AAA, Student Universe). This budget worksheet can be used as a rough guide. Upload the final version to your application when prompted.

Advice from Kelsie Anson '13: "It is important to allow yourself some wiggle room in budgeting for any extra fees like the exit fee that I was charged in the airport to leave the country, or currency exchange rates."

Upon Completion of Project

When you complete your project, you must submit the following to Sarah Ficken in B4 McGregory within two weeks of your return to Colgate:
  1. Four-page AMS Fellowship Award Report:
    • A project summary including the title, objectives, methodology, experience, and findings. Please describe notable successes and goals not realized. (3 pages)
    • A personal reflection on how the fellowship impacted you, how did you grow intellectually and personally (1 page)
  2. An itemized budget report with receipts. Unused funds must be returned to Colgate University.
You must also give a public presentation detailing the results of your work. You are expected to present during the AMS Symposium held immediately following the completion of your project. Further details will be communicated prior to the symposium.